AI is no longer a tool, it's a teammate. Meet Asana's new AI teammates. Join our beta
Every growing organisation knows the chaos. Work scattered across tools and spreadsheets, priorities set by whoever shouts loudest, status hunted down by email and teams that collaborate smoothly right up until the work crosses a silo. We've counted the cost of important work and information living in multiple places at once, and we've learned to ask the questions that reveal it: Where does work get stuck? What would break first if you scaled up?
Workflow Alchemy exists to bring that chaos under control. For more than five years, we've helped ambitious and high-growth teams integrate their people, tools and workflows into Asana as one single source of truth, a reliable system for planning, execution, and visibility. The result: teamwork that's genuinely coordinated, important work prioritised over urgent noise, and collaboration that holds across silos instead of breaking at every handoff.
For managers and executives, it means real-time visibility across key projects, programmes and goals, without chasing a single status update.
And our work doesn't end at configuration. We design the way of working with your team in mind, train the people who'll live in it, and follow through until it sticks so productivity rises because the system carries the coordination, and your team's hard work compounds into organisational growth.
Plus, as Asana's AI capabilities arrive in your workspace, we'll make sure your workflows are ready to use them.
Languages: DE, FR, ES, AR, PO, PT, IT, NL, TR, CZ, RU, HR, UK (Not listed?, No worries we have partners all over the world)
Regions: Europe, Americas, Africa, Middle East, APAC
Expertise:
"We are just in the beginning phases of working with Workflow Alchemy to optimize our Asana user experience company wide and just in the short time we have been working together, we have found them to be a valuable asset to our team! We have quickly identified smarter ways of working before we even started scoping out our full Optimization plan. If you feel like Asana is "working" but questioning if there is a better way- reach out to the Workflow Alchemy team- you will not be disappointed!"
We have helped clients set up Asana as a central project-management system for planning, assigning, and tracking work from start to completion. This includes building project templates, defining task owners and deadlines, creating clear project phases, and configuring List, Board, Timeline, and Calendar views so teams can manage work in the format that suits them best.
We have supported clients in moving work conversations, updates, files, and decisions out of disconnected emails and chats into a shared Asana workspace. By creating clear task ownership, update processes, and collaboration guidelines, we help teams understand what needs to be done, who is responsible, and when work is expected.
We have designed repeatable Asana workflows for client onboarding, internal requests, content production, event coordination, approvals, and employee onboarding. Our work includes configuring forms, rules, custom fields, task dependencies, and templates that help clients standardise recurring processes, reduce manual follow-up, and improve consistency across teams.
We have helped organisations connect their strategic goals to the projects and activities required to achieve them. This includes setting up portfolios, reporting dashboards, milestone tracking, and regular status-update processes so leadership teams can monitor progress, identify risks early, and make more informed decisions.
We have helped clients gain clearer visibility into team capacity, competing priorities, deadlines, and project commitments. By structuring projects properly and using workload views, priorities, and reporting, we enable managers to identify overloaded team members, distribute work more fairly, and plan resources with greater confidence.
We have helped clients understand and apply Asana’s AI capabilities to improve how they manage projects and make decisions. This includes configuring and demonstrating features such as Smart Summaries, Smart Status, and Smart Fields. For example, we have shown teams how to use AI to quickly summarise project activity, identify action items, draft status updates, highlight risks or roadblocks, and organise projects with relevant custom fields. Asana Smart Status can help identify blind spots, open questions, and blockers, while Smart Summaries provide concise updates on tasks, projects, portfolios, and inbox activity
